Fraud Prevention Report

Welcome to Belt Harris Pechacek, LLLP, “Report Fraud” Service.

This Report Fraud Service is provided to the citizens of the State of Texas to report fraud, waste, inefficiencies, and abuses within local governments (cities, counties, school districts, utility districts, etc.) located in Texas.

Our clients and most local governments around the state are very interested in receiving citizen and employee concerns regarding fraud, waste, inefficiencies, and abuses within local government operations. If you have knowledge of such activities, please report your concerns through this web site using the form provided after the questions and answers listed below.

What is the purpose of this site?
The purpose of this Report Fraud Service is to promote the effective use of local government resources by providing a communication tool to notify an organization of the concerns of citizens.

Who is the operator of this site?
The Certified Public Accounting firm of Belt Harris Pechacek, LLLP which provides independent audit services of the financial statements of local governments is the owner of this site. More information about our firm is available at www.texasauditors.com

Why should local governments promote this service?
Local governments are committed to eliminating fraud, waste, and efficient use of their resources and maintaining a highly ethical environment throughout their organization. This service is designed to assist local governments with the early detection of fraud, waste, and abuse by providing an easy and convenient mechanism to minimize impact and prevent future occurrences.

Why report information here?
This Report Fraud Service is a fraud reporting mechanism which can be used to independently communicate your concerns to key management and elected officials of local governments. The goal of the fraud reporting service is to provide proper notification to management and/or elected officials so that appropriate follow up action can be taken.

What is done with reported information?
Information reported here will be forwarded by email or FAX and regular mail to key members of management and the governing body. If a client has formally enrolled in the service we will use the key members of management and the governing body provided by the local government, otherwise we try to determine the three best recipients of the local government which will generally consist of the head of the governing body, chief member of management, and chief financial officer. For example in a city government the normal communication list will include the Mayor, City Manager, and Finance Director. Normally information reported will be submitted within one business day.

Who investigates items reported?
It is the local government’s responsibly to determine the validity of the matter reported and to determine the best avenue for investigating such matters. It will greatly aid the local government if sufficient details can be provided to help them validate the claim and, if necessary, conduct any additional investigative procedures.

We are not authorized and will not investigate any matters reported on this site unless specifically engaged in an agreement for these procedures by the client. However, for our existing clients we will follow up on actions taken by a client to address matters which have been reported during the regular annual audit of the financial statements.

Does reporting here satisfy any legal requirement?
In some instances a person may have a legal obligation to report a criminal or other act to their employer, the district attorney, or similar body. Reporting a matter at this site would not fulfill such requirements. You should consult with your attorney if you have any legal questions.

What is Fraud?
Fraud is the willful or deliberate act or failure to act with the intention to deceive or obtain an unauthorized benefit.

What types of fraudulent activity can be reported on this site?

Misappropriation or misuse of local government resources;
Intentionally reporting inaccurate financial results;
Falsification of official documents or reports;
Altering or creating documents or computer files with the intent to defraud;
Authorizing or receiving compensation for goods not received or services not performed;
Authorizing or receiving compensation for hours not worked;
Destruction or disappearance of records, furniture, fixtures or equipment;
Corruption or official misconduct, including misuse of local government information, conflicts of interest, or offering or accepting bribes;
Personal use of local government-owned vehicles, equipment or supplies;
Conducting personal business on local government time;
Improper use or spending of local government tax dollars.
Violations of local government procurement policy or contract fraud.

What types of concerns should not be reported on this site?
Employees should report matters such as employee grievances or complaints relating to civil rights, sexual harassment, equal employment, and similar matters in accordance with the respective local government’s policies. Most local governments have established policies and procedures related to the reporting of these types of items by employees.

What should be included in a report?
Describe your concern. Provide the names of all individuals involved, including any other witnesses. Give the dates and times the incident(s) occurred and where it happened. State whether there is any supporting documentation: birth dates, license plate numbers, social security numbers, addresses, invoice numbers, check numbers or other document numbers. Copies of supporting documentation can be sent to info@texasauditors.com.

You do not need to provide your name to submit your concern. However, you should provide sufficient corroborating evidence to justify the commencement of an investigation. An investigation of unspecified wrongdoing or broad allegations will not be undertaken without verifiable evidentiary support.

Please provide as much information as possible

Please provide the name of the City, County, Utility District or other entity where the concern has arisen

Please briefly describe the events or actions that are believed to represent fraud, waste or abuse

Please provide the dates and locations of the events in question

Please provide the names of persons who can support your description of events or provide additional information about the events in question

Please provide the names of those who you believe have acted in an inappropriate manner along with their job title and department

Optional Contact Information

We respect your anonymity, but should you decide to disclose your name and contact information, we would like to contact you to discuss details that would help us investigate the activity in question.

Your Name (Optional)

Your Email Address (Optional)

Your Phone Number (Optional)

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Welcome to Belt Harris Pechacek, LLLP, “Report Fraud” Service. This Report Fraud Service is provided to the citizens of the State of Texas to report fraud, waste, inefficiencies, and abuses within local governments (cities, counties, school districts, utility districts, etc.) located in Texas. Our clients and most local governments around the state are very interested in receiving citizen and employee concerns regarding fraud, waste, inefficiencies, and abuses within local government operations. If you have knowledge of such activities, please report your concerns through this web site using the form provided after the questions and answers listed below. What is the purpose of this site? The purpose of this Report Fraud Service is to promote the effective use of local government resources by providing a communication tool to notify an organization of the concerns of citizens. Who is the operator of this site? The Certified Public Accounting firm of Belt Harris Pechacek, LLLP which provides independent audit services of the financial statements of local governments is the owner of this site. More information about our firm is available at www.texasauditors.com Why should local governments promote this service? Local governments are committed to eliminating fraud, waste, and efficient use of their resources and maintaining a highly ethical environment throughout their organization. This service is designed to assist local governments with the early detection of fraud, waste, and abuse by providing an easy and convenient mechanism to minimize impact and prevent future occurrences. Why report information here? This Report Fraud Service is a fraud reporting mechanism which can be used to independently communicate your concerns to key management and elected officials of local governments. The goal of the fraud reporting service is to provide proper notification to management and/or elected officials so that appropriate follow up action can be taken. What is done with reported information? Information reported here will be forwarded by email or FAX and regular mail to key members of management and the governing body. If a client has formally enrolled in the service we will use the key members of management and the governing body provided by the local government, otherwise we try to determine the three best recipients of the local government which will generally consist of the head of the governing body, chief member of management, and chief financial officer. For example in a city government the normal communication list will include the Mayor, City Manager, and Finance Director. Normally information reported will be submitted within one business day. Who investigates items reported? It is the local government’s responsibly to determine the validity of the matter reported and to determine the best avenue for investigating such matters. It will greatly aid the local government if sufficient details can be provided to help them validate the claim and, if necessary, conduct any additional investigative procedures. We are not authorized and will not investigate any matters reported on this site unless specifically engaged in an agreement for these procedures by the client. However, for our existing clients we will follow up on actions taken by a client to address matters which have been reported during the regular annual audit of the financial statements. Does reporting here satisfy any legal requirement? In some instances a person may have a legal obligation to report a criminal or other act to their employer, the district attorney, or similar body. Reporting a matter at this site would not fulfill such requirements. You should consult with your attorney if you have any legal questions. What is Fraud? Fraud is the willful or deliberate act or failure to act with the intention to deceive or obtain an unauthorized benefit. What types of fraudulent activity can be reported on this site? Misappropriation or misuse of local government resources; Intentionally reporting inaccurate financial results; Falsification of official documents or reports; Altering or creating documents or computer files with the intent to defraud; Authorizing or receiving compensation for goods not received or services not performed; Authorizing or receiving compensation for hours not worked; Destruction or disappearance of records, furniture, fixtures or equipment; Corruption or official misconduct, including misuse of local government information, conflicts of interest, or offering or accepting bribes; Personal use of local government-owned vehicles, equipment or supplies; Conducting personal business on local government time; Improper use or spending of local government tax dollars. Violations of local government procurement policy or contract fraud. What types of concerns should not be reported on this site? Employees should report matters such as employee grievances or complaints relating to civil rights, sexual harassment, equal employment, and similar matters in accordance with the respective local government’s policies. Most local governments have established policies and procedures related to the reporting of these types of items by employees. What should be included in a report? Describe your concern. Provide the names of all individuals involved, including any other witnesses. Give the dates and times the incident(s) occurred and where it happened. State whether there is any supporting documentation: birth dates, license plate numbers, social security numbers, addresses, invoice numbers, check numbers or other document numbers. Copies of supporting documentation can be sent to info@texasauditors.com. You do not need to provide your name to submit your concern. However, you should provide sufficient corroborating evidence to justify the commencement of an investigation. An investigation of unspecified wrongdoing or broad allegations will not be undertaken without verifiable evidentiary support. Please provide as much information as possible Please provide the name of the City, County, Utility District or other entity where the concern has arisen Please briefly describe the events or actions that are believed to represent fraud, waste or abuse Please provide the dates and locations of the events in question Please provide the names of persons who can support your description of events or provide additional information about the events in question Please provide the names of those who you believe have acted in an inappropriate manner along with their job title and department Optional Contact Information We respect your anonymity, but should you decide to disclose your name and contact information, we would like to contact you to discuss details that would help us investigate the activity in question. Your Name (Optional) Your Email Address (Optional) Your Phone Number (Optional)